Why does anyone get spammed? Good question. Here are the most common reasons why:
Before we try to remove them from our inbox, let’s learn more about the most common types of unwanted emails:
Will spam emails eventually stop? Sadly, if your email address has been compromised in a data breach, as long as someone out there has the list with your email on it, they can always spam you. That is until you have an overall cybersecurity software capable of removing your email address from such databases, like Clario!
However, there are other ways to simply remove unwanted emails from your inbox: For marketing messages, it is recommended you unsubscribe to the email. Legitimate promotional emails have an unsubscribe link at the bottom of their emailers. If you’re using Gmail, you can also find an Unsubscribe link beside the sender’s message.
For non-marketing emails, the bad news is they may not even have this link. These non-marketing emails with spammy-looking titles and email addresses can even contain malware or ransomware. You may be endangering your device by simply opening them.
This is why you always have to be careful before opening any unwanted email. Err on the side of caution and simply delete them or mark them as spam.
So how do you know if it’s a legitimate marketing emailer or a spammy, dangerous email? There are tell-tale signs to spot phishing emails, including an unclear or unprofessional-looking subject line. Headlines conveying a sense of urgency and danger in exchange for money (“You are in danger! Give money now!”) also scream “scam!”
IT experts recommend you simply delete these emails or mark them as spam, even if they contain an Unsubscribe button. This is because when you click on Unsubscribe, you are letting them know someone is actively using this email account. It means you might encourage whoever has your email to send you more junk messages.
On the other hand, legit promotional messages use the official email of a company. For example, instead of BankABC@gmail.com, they may use Updates@BankABC.com.
Yes, you can block emails from unwanted senders and subscription lists. The process is a bit different for each email provider and device but we’ll give you the step-by-step guide on how to do this:
Step 1: Open the message sent by the unwanted party
Step 2: In the top right corner, click the More option or the three vertical lines
Step 3: Click Block [sender]
Step 4: Click on the Report as spam option if you want to report the message
If you are an Android phone user, since your default email app is Gmail, you can also follow the steps mentioned above to block someone from your phone.
Now, in case you want to unblock the sender, simply follow the same steps. Then, instead of clicking Block, click the Unblock button instead.
Step 1: Choose a message from the unwanted sender you want to block
Step 2: From the Outlook menu bar select Message > Junk Mail
Step 3: Click on Block Sender. Outlook can then add this sender’s email address to the blocked list and filter out any future messages from them
If you want to undo this action, just go to Tools > Junk Email Preferences. Go to the Blocked Senders tab, click on the specific email address then choose Remove Selected Sender.
Step 1: In Yahoo Mail, click on the gear icon and select Settings > Blocked Addresses
Step 2: In the Add an address field, select Block
Step 3: Type the email address you want to block, then click Block
You may also contact Yahoo’s Customer Care if a person or an organization continues to send you unsolicited emails.
With iOS13 and iPadOS, you can block unwanted emails under Contacts or using the Mail app.
Step 1: Make sure the email address of the person you want to block is in the Contacts app. If it’s not there, you should make an entry for this sender
Step 2: Open your Settings app > Mail > Threading options. Tap Blocked Sender Options
Step 3: Click on Blocked, then choose Add New
Step 4: Tap on the contact you created for the unwanted email sender
Step 5: Enable mail in iCloud so it syncs this preference across all your Apple devices.
Step 1: Open an email from the unwanted contact
Step 2: Click on the name of the sender
Step 3: Tap From in the header and choose Block This Contact
You may unblock senders by going to Settings > Mail > Blocked. Find the name of the blocked sender and simply hit Unblock.
If you have followed the steps above, you should have no problem with specific senders anymore.
No, they won’t know if you have blocked them. They won’t receive a notification you have filtered their messages from your inbox. Their emails simply go straight to spam if they try to send you anything.
Although there is no possible way for them to know if you have blocked them, they may suspect this, especially if you’re not replying to their messages.
Let’s say someone did find out you have blocked their email. They may create another one so they can continue sending you messages. Be sure to check the actual email address, not just the name of the person sending the email. You can always block this new email address, but if they continue sending messages, you can also tell them that you don’t want to be receiving emails from them anymore.
For business emails or spam messages you suspect to be phishing, you can also report them to the email provider directly. For example, Google has specific pages where you can report: Harassment From a Gmail User, Spam, Impersonation, Phishing Messages, and Non-Phishing Suspicious Messages.
Here are some handy tips to prevent getting unwanted emails in the first place…
A cloud based edge service that blocks spam, viruses and malware. It incorporates data from millions of mailboxes to defend threats in real time as they emerge. an intelligent mail protection and filtering engine that is used to block spam, viruses, and malware threats from breaching your email. The program is supplied information from over 1.8 million domains to provide the user with better insights into current threats. When using the software, the user can view problematic email messages in quarantine and blacklist suspicious senders from contacting them.
SolarWinds Mail Assure is a cloud-based solution, making it easy to configure and deploy. To start monitoring you just need to add a new domain. Once installed you benefit from SSL/TLS traffic encryption. The tool is ideal for enterprise users because it offers integration for Office 365. If the Office 365 email service goes down then the user can send emails from SolarWinds Mail Assure’s web-based dashboard instead. In the event of an outage, the dashboard allows you to keep your service up and running.
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Filtering is another way that Mailwasher monitors incoming emails for suspicious signs. The filter can spot spam content and offensive words so that the sender can be automatically blacklisted from future correspondence. To stop false alerts you can add colleagues and clients to your ‘friends’ list.
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IP address whitelisting and blacklisting controls whether mail reaches your inbox or gets blocked from future communication. For wider security, you can apply different degrees of Spam Confidence Levels to users, user groups, and domains. By segmenting your email environment in this fashion you can manage potential entry points much more effectively.
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The low false-positive rate of Zerospam is one of the main reasons to use the product. It strikes a balance between screening out harmful messages without blocking communications from legitimate email users. From an enterprise perspective, this is an anti-spam platform that doesn’t get in the way of day-to-day operations.
The solution is also resistant to going down. Zerospam is powered by a network of over 20 filtering nodes hosted across three Canadian data to make sure the service stays online. This means that even if something goes down, your service stays available when you need it.
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Email filtering controls the type of messages you see when you open up your email account. Emails with viruses are blocked so you don’t get put offline to make sure you have complete transparency over emails sent to your inbox. Through the management console, you can view archived and quarantined emails.
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Legitimate mail is forwarded straight to your email server. MX Guarddog automatically syncs email addresses from Windows AD, LDAP, and cPanel systems for convenience. In the event that your server goes down, your mail will be stored and automatically delivered to you the next time you’re online.
MX Guarddog is a great low-cost alternative for stopping spam in its tracks.
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The user interface is simple to navigate and you can view live statistics on blocked messages. In addition, you also have Spam Abuse Reporting at the click of a button if you need to gather information. Being able to organize all of this security information helps to make sure that you know about everything that is trying to reach out to your account.
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You can create your own whitelists to make sure that your trusted email senders aren’t put through spam filtering. The user also has control over what happens to those emails that are caught by the spam filter. For instance, you can bounce them to reject the transmission, keep the mail, or redirect it to a different mailbox.
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